Administrative Assistant - Curriculum

Bargaining Unit: Grand Rapids Association of Education Office (GRAEOP)

Pay Rate: $18.02/hour

Earning Days: Determined by the negotiated calendar

 

GRPS MISSION: Our mission is to ensure that all students are educated, self-directed and productive members of society.

 

SUMMARY OF POSITION:  

The incumbent is responsible to and provides secretarial support services to the Curriculum Coordinators

 

ESSENTIAL JOB FUNCTIONS - Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

 

JOB FUNCTIONS:

• Assists with duties requested daily 
• Answers telephone for the office staff, assists principals, parents, staff and community. Directs calls to the correct contact person within the District. Summarizes and prioritizes phone messages for administrator
• Schedules meetings, organizes and prioritizes all communications
• Assists in preparation and organization of all meetings and special in-services. Prepares/types materials, assembles packets for each person, arranges scheduling of speakers, and details for meetings
• Assists with the organization of all meetings
• Process department newsletter as scheduled 
• Processes payroll for staff. Also processes numerous supplemental time sheets from schools confirming the account numbers and rates of pay
• Maintains and monitors budgets for assigned areas
• Distributes mail, types correspondence, processes purchase orders, and supply requisitions
• Responsible for developing work systems that provide effective organization and quality work
• Interacts with co-workers, administration, students, parents & the community in positive, supportive and cooperative ways

• Maintain a neat and orderly office space

• Performs other duties as assigned

 

This description describes the type and level of work performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required in the position.

 

REQUIRED QUALIFICATIONS: 

• High School diploma or equivalent required.

• One year of successful previous secretarial experience.

• Experience with a variety of office equipment
• Demonstrated experience working with computers, required working knowledge of Windows based programs (Word, Excel, Publisher and PowerPoint), required.
• Working knowledge of the District’s e-mail, payroll and financial systems, preferred or the willingness and ability to learn

 

ADDITIONAL QUALIFICATIONS: 

• Possess excellent public relations/communication skills, both written and verbal
• Demonstrated excellent organizational skills
• Demonstrated ability to work well with school District employees, parents, students and community members
• Demonstrated ability to work well as a team member
• Demonstrated ability to work in a diverse environment
• Desire to continuously improve skills and knowledge.
• Possess accurate typing skills
• Ability to work independently and "on task"
• Demonstrated excellent attendance and punctuality
• Ability to handle diverse projects in a limited amount of time
• Demonstrated flexibility and initiative

 

ADA REQUIREMENTS:       

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.

WORK ENVIRONMENT:
The noise level in the work environment is usually loud to moderate. 

 

MENTAL FUNCTIONS:
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

 

METHOD OF APPLICATION:

Grand Rapids Public Schools manages employment applications online.  Applications must be completed online at https://grps.tedk12.com/hire.

No hardcopy applications/resumes will be accepted for this position.  Computer terminals are available in the GRPS Franklin Campus lobby from 8:00am – 4:00pm, Monday-Friday, for applicant use (Monday – Thursday during the summer).

 

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran or military status.

 

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at 616 819-2022 or humanresources@grps.org