Position Title:            Site Coordinator - LOOP Program - 

Unit:                           Support Non-Exempt

Pay Rate:                   Determined by the district (6.0 hours a day/ 30 hours a week) 

                                   The hourly range listed is based on average 1-15 years of experience.

                                  *Specific hourly rate paid is based on relevant years of experience.

Earning Days:            Determined annually by the calendar (39 weeks)

GRPS MISSION: Our mission is to ensure that all students are educated, self-directed and productive members of society.

SUMMARY OF POSITION:  

This position is responsible for the successful implementation and facilitation of 21st Community Learning Center after-school youth development programs at the assigned elementary or middle school sites – adhering to the Expanded Learning Opportunities (ELO) Standards for out of school time, the Michigan Department of Education (MDE) MOST Standards, Youth Program Quality (YPQ), and Child Care licensing regulations as required.

ESSENTIAL JOB FUNCTIONS - Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

JOB FUNCTIONS:

Administrative Responsibilities

• Responsible for direct communication and delivery of the after-school program, to and with, OEL and the building principal.
• Responsible for maintaining student and program information via MSU EZReports and Scores Reporter.
• Facilitate the after-school Student/Parent Advisory Committee.
• Attend all meetings, trainings and program planning sessions scheduled and/or specified by the Office of Extended Learning (OEL).
• Represent after school program at open houses, parent-teacher conferences, and orientations.
• Maintain open and ongoing communication with the OEL staff, building principal and/or designee, school day staff and after school program staff.
• Collect and submit all necessary documentation as required by OEL.
• Keep confidential records in a locked cabinet at all times.
• Adhere to all policies and procedures as outlined by Grand Rapids Public Schools (GRPS), Michigan Department of Education, and licensing.
• Meet required reporting deadlines.
• Other duties as assigned.

Program Evaluation

• Distribute and collect data for program evaluation as required (surveys).
• Assist in evaluation of all outside vendors providing services.

Personnel Management Responsibilities

• Supervision of program-delivery with 21st CCLC staff.
• Assist in evaluation of program staff (i.e., vendors, volunteers and student workers).
• Keep immediate supervisor informed of volunteer and staff personnel issues.

Program Management Responsibilities

• Be present in the center full time; (AM and PM programs)
• Act as a liaison between GRPS and school administration, teachers and the community.
• Plan and implement family engagement activities.
• Be on-site during all programming hours and reachable (via phone/email) during times when students are being transported to/from program.
• Coordinate all program-delivery logistics, including site requirements, transportation to/from programs/events, food service, ordering & pick-up of supplies.
• Collaborate with academic lead teacher on building School Improvement Team meetings to support academics.
• Collaborate with school day teachers to support academics.
• Collaborate with community partner agencies to provide services for elementary/middle school students.
• Document attendance of students and staff.
• Recruiting, orientating and enrolling children/families to the program.
• Maintain contact with Parents/Guardians.
• Maintain a safe and orderly environment.
• Follow procedures for Mandated Reporting (as required by law) and GRPS procedures regarding Mandated Reporting.
• Follow GRPS and standard Risk Management procedures.
• Other duties as assigned.

Please Note: All GRPS LOOP sites are licensed by the State of Michigan and operate under all guidelines and policies as outlined in the Licensing Rules for Child Care Centers Manual. 

This description describes the type and level of work performed by a person assigned to this position.  It is not an exhaustive list of all duties and responsibilities required in the position.

REQUIRED QUALIFICATIONS: 

Required education and experience in one of the following (serving AM and PM programs):

Other required qualifications

• Be at least 21 years of age
• Prior to working with students, complete LARA (PA116) mandated requirements:
• Comprehensive Childcare Background Check (CCBC) including fingerprinting by LARA approved agencies.
• Obtain CCBC eligibility to work in a licensed childcare facility.
• Complete MIRegistry Health and Safety Online Course 1 and Health and Safety Online Course 2; submit learning record transcript to Office of Extended Learning upon completion.
• Obtain First Aid Certification and Cardiopulmonary Resuscitation (CPR) by LARA approved agencies; submit ARC/AHA certificate/card to Office of Extended Learning upon completion.
• Negative TB Test; verification of TB status is required
• Valid state issued ID.
• Fingerprinting required by hiring agency.
• Child Abuse/Neglect Central Registry Check.

PREFERRED QUALIFICATIONS: 

• Excellent communication skills.
• Strong organizational and planning skills.
• Strong collaborative and team-building skills; ability to work as part of a team.
• Ability to coordinate volunteer and program-delivery efforts.
• Human relations skills, including the ability to work with a diverse group of students, parents, administrators, teachers, volunteers, and community members.
• Creative problem-solving skills.
• Knowledge of youth development (developmental assets).
• Good computer skills, including email, word processing, spreadsheet software, etc.
• Reliable transportation.
• Supervisory experience.

ADDITIONAL QUALIFICATIONS: 

• Program Directors/Site Coordinators are required to complete a minimum of 16 clock hours of professional development training annually, in addition to CPR, first aid, and blood borne pathogens training/certification.

ADA REQUIREMENTS:       

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision. 

WORK ENVIRONMENT:
The noise level in the work environment is usually loud to moderate. Work is performed indoors although the employee is occasionally exposed to outside weather conditions. The employee is directly responsible for the safety, well-being and work output of students.

MENTAL FUNCTIONS:
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

METHOD OF APPLICATION:

Grand Rapids Public Schools manages employment applications online.  Applications must be completed online at grps.org/careers. No hardcopy applications/resumes will be accepted for this position.  Computer terminals are available in the GRPS Franklin Campus lobby from 8:00am – 4:00pm, Monday-Friday, for applicant use (Monday – Thursday during the summer).

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at 616 819-2022 or humanresources@grps.org